Records of the University Photographer

Identity elements

Reference code


Level of description



Records of the University Photographer


  • 1962-2004 (Creation)


40.74 linear feet [97 boxes]

Name of creator


Administrative history

St. Cloud State University was established by the state of Minnesota in 1869 as the Third State Normal School.

Content and structure elements

Scope and content

This collection contains photographic negatives taken by the University Photographer, or at least someone in Information Services (later known as University Communications) early on. Nearly all of the negatives remain unpublished. The images cover a wide possible variety of topics - athletics, buildings and grounds, events, and people from 1962 to 2004. Because the images were taken by St. Cloud State employees, St. Cloud State clearly owns the copyright.

Negatives are scant here after 2001, presumbly due to the advent of digital photography.

The negatives of the images are filed by job number with a short title; keywords may appear in the description field, especially for buildings and people if known. If any image was published and recognized, the name of the publication and date were recorded in the description field as well. Many more were likely published but not identified as such.

Nearly all negatives are on 35mm film, though other sizes, such as 2.5 x 2.5 inches and 4 x 5 inches, are present.

Most jobs have contact sheets after 1970 - those before likely do not.

Before 1991, nearly all of the images are black and white. Those images that are in color before 1991 are indicated.  From 1991 and after, most of the negatives are in color, and are almost exclusively in color as time passed.  These images after 1991 are not indicated as color.

System of arrangement

The negatives are organized by job number, for example 77-185. With the beginning of a new calendar year, the first two numbers changed to match the year; the next three digits were simply assigned in the order the images were taken that year. Those without job numbers were placed at the end under the file name Miscellaneous.

Records are located at 21A.1a-7f, 21B.1a-7f, and 21C.1a-3a.

Conditions of access and use elements

Conditions governing access

Permission to publish, quote, and reproduce must be secured from the copyright holder.

Physical access

Technical access

Conditions governing reproduction

There are no access restrictions.

Languages of the material

  • English

Scripts of the material

    Language and script notes

    Finding aids

    Acquisition and appraisal elements

    Custodial history

    Immediate source of acquisition

    Appraisal, destruction and scheduling information

    Copies of images that St. Cloud State University clearly did not have copyright were disposed of.



    While processing the unorganized slide collection in early 2016, the University Archivist pulled out slides and negatives that were housed with the photographic print collection.  The slides were added to the slide collection while the negatives were added to the University Photographer collection. Chances are good that the University Photographer took some of these images; if not, other St. Cloud State employees did. For sake of easier access, those negatives were simply added here and given a miscellaneous number with appropriate indentifying information.

    Related materials elements

    Existence and location of originals

    Existence and location of copies

    Related archival materials

    Related descriptions

    Notes element

    Specialized notes

    Alternative identifier(s)

    Description control element

    Rules or conventions

    Sources used

    Archivist's note

    Processed by Tom Steman and Mariah Ahlert, May 2012 to December 2013.

    Access points

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    Name access points

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    Accession area